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Reģistrācijas numurs: 40103511774
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Senior Back Office Operations & Systems Specialist with German language skills
Job Description
Looking for new opportunities in your career? Wherever you’re heading, let’s go there together.
The Fuel Operations Control & Accounting department at the Circle K Business Centre in Riga, Latvia, is part of the Global Finance organization. It is responsible for the Circle K European network of terminals and fuel service stations. By joining us, you will become part of a global family whose ambition is to become the world’s preferred destination for convenience and mobility.
Great news! We are onboarding new team members to support major network expansion in the Circle K European market. We look forward to receiving your CV for the position of
Senior Back Office Operations & Systems Specialist with German language skills
Type of Employment: Permanent
Location: Riga, Latvia
Visa requirements: A valid work permit from the EU/EEA (relocation assistance is not provided)
ROLE
The Senior Back Office Operations & Systems Specialist is the subject-matter expert support for terminal system and back-office processes supporting fuel oil terminals in Germany.
The role provides expert-level daily support, owns complex activities, acts as the primary escalation point, and serves as the key communication interface between terminal operations, system providers, and internal functions.
This role is central to ensuring operational stability, data integrity, financial accuracy, and system reliability within the Business Process Outsourcing (BPO) model.
We are onboarding new positions into Circle K, extensive training will be provided!
WHAT YOU’LL DO:
Terminal System Ownership & Change Leadership
- Act as the primary Point of Contact (POC) for IT quality responsible support and the terminal operating system provider.
- Own and coordinate master data (MD) governance, including products, tanks, recipes, and system configurations.
- Lead system changes, enhancements, testing, and go-live activities, ensuring minimal operational disruption.
- Provide expert guidance to terminal employees on complex system functionality, process deviations, and exceptional cases.
- Drive incident management, root cause analysis, and implementation of preventive controls.
Period Closing, Stock Control & Integrity
- Own period-end closing for all supported German terminals, ensuring timely and accurate completion.
- Perform and independently review inventory reconciliations between book values, physical measurements, and custody transfer data.
- Investigate and resolve material stock discrepancies above agreed thresholds, defining corrective and preventive actions.
- Act as the final escalation point for unresolved stock, measurement, or system-related issues in close cooperation with Terminal Managers.
Reporting, Throughput & Financial Oversight
- Oversee and validate stock, movement, and throughput reporting, ensuring consistency and data integrity.
- Lead reconciliation with throughput partners, covering all fuel holding positions and contractual obligations.
- Calculate throughput fees, review contractual compliance, and approve billing requests submitted to Finance.
- Provide expert-level support to Finance, Tax, and Audit teams, including data analysis, explanations, and audit walkthroughs.
Governance, BPO Leadership & Continuous Improvement
- Ensure compliance with BPO governance, service quality standards, and SLAs.
- Contribute to and maintain process documentation, internal controls, and risk mitigation measures.
- Identify process gaps and lead continuous improvement initiatives across terminal back-office operations.
- Support onboarding, training, and ongoing coaching of Specialists, acting as a knowledge anchor within the team.
WHAT YOU’LL NEED
- Bachelor’s degree (preferred fields: Supply Chain & Logistics, Industrial Engineering, Economics, Finance, or similar).
- Solid experience in terminal operations, inventory accounting, audit, or commodity logistics.
- Fluency in German and English, both verbal and written to communicate with colleagues in Europe and Germany.
- Strong system affinity and advanced MS Office skills.
- Experience with terminal operating systems, master data management, and reconciliations.
- Excellent analytical, stakeholder management, and problem-solving capabilities.
Considered a strong advantage
- Experience in BPO or shared service environments.
- Knowledge of throughput agreements, inventory valuation, and custody transfer principles.
WHY WORK WITH US
- For 5 years in a row, Circle K Business Centre has been awarded 1st place in the CV-Online TOP Employer – International Business Services category.
- Monthly salary: 2400 EUR gross.
- Covered tariff plan for your mobile phone.
- Health insurance.
- Employee discounts in our stores.
- And more!
At Circle K, our culture is shaped by our team members and how we treat each other. Our guiding principles are the core values we live by and guide all our actions and business decisions. You can find them on our website, and we look forward to discussing them during your interview.
INTERESTED?
We encourage you to apply by January 30!
The candidates will be reviewed on continuous basis.
We are looking forward to your application!
Circle K Business Centre SIA
PVN Nr: LV40103511774
Duntes iela 6, Rīga, Latvija LV-1013
#Global Capabilities Network – GCN
€
2400
Atrašanās vieta
- Rīga, Latvija
Duntes iela 6, Vidzemes priekšpilsēta, Rīga, LV-1013
Darba veids
- Pilna slodze
Valodas
- Vācu
- Angļu
Kontaktpersona
Jūlija Kolmane
Jūlija Kolmane
Circle K Business Centre in Riga is one of the biggest support offices in our global Circle K family. Were more than 750 professionals who are providing services in areas of Finance, Logistics, IT, Customer Service & HR. Join our international team!
Reģistrācijas numurs: 40103511774
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