Boehringer Ingelheim is an equal opportunity global employer who takes pride in maintaining a diverse and inclusive culture. We embrace diversity of perspectives and strive for an inclusive environment, which benefits our employees, patients and communities.

Purpose of the job
Diverse role, which goes beyond classical office administration. Contributes to positive atmosphere in the office, providing general support to colleagues as well as maintaining strong link with Tallinn and Vilnius offices. 

Duties & Responsibilities

• Proactively manage office in all its aspects in such way that office looks representative and employees can execute their duties in most efficient way.
• Manage supply companies; execute office supply procurement and device lease coordination.
• As Local Purchaser responsible of request for quotations, analysis and comparison of offers, creation of orders, order monitoring. 
• Supervise contacts with office suppliers, legal correspondence, and other documents. Manage contract documentation flow in the system.
• Ensure different kinds of reporting, data collecting and uploading, undertake all filing as required.
• Responsible for Travel management. 
• Arranging all kinds of supporting services for employees and visitors (e.g. post, couriers, taxi).
• Organize different activities; ensure meetings and trainings with material, technical and other support.
• Participation in different activities and projects dedicated to improve work-life balance; in areas of Environment, Health and Sustainability.

Requirements

• University degree 
• At least 2 years of experience in Office Administrator / Secretary role 
• Experience in Contract management
• Business fluency in English and local language
• Excellent computer skills, affinity for new technologies and new communication channels 
• Accountability, Agility, Intrapreneurship
• Proactive and professional customer service attitude
• Relationship building skills, friendly and forthcoming behavior
• Well organized and target oriented
• Project management experience (advantage)
• Accuracy and high sense of responsibility
• High ethical standards and strict compliance with internal Policies is essential

The best candidate will be offered

• Competitive remuneration package consisting of:
  1) motivating gross salary starting from 1500 monthly gross EUR depending on experience and knowledge;
  2) annual bonus depending on company results
• Health, Accident and Busines travel insurances
• Challenging international work environment, with opportunity to expand knowledge
• Work and life balance support by remote office, additional holidays, shorter working days during summer period and other benefits
• Excellent work conditions and great team
• Modern office located in Kipsala, Ostas Skati 

Who we are
At Boehringer Ingelheim we create value through innovation with one clear goal: to improve the lives of patients. We develop breakthrough therapies and innovative healthcare solutions in areas of unmet medical need for both humans and animals. As a family owned company we focus on long term performance. We are powered by 50.000 employees globally who nurture a diverse, collaborative and inclusive culture. Learning and development for all employees is key, because your growth is our growth
Want to learn more? Visit www.boehringer-ingelheim.com and join us in our effort to make more health.

Contact
If you see yourself as appropriate candidate, please apply by sending us your CV and Application Letter (in English). Application deadline is August 6th, 2021.
Thank you for your interest!

NB! Please note that we will contact only second round candidates who meet the requirements as set above. Provided personal information will be used only for mentioned recruitment project and purposes within “Boehringer Ingelheim RCV GmbH & Co KG Latvian branch". After the particular recruitment project, disclosed data will be deleted.