Administratīvais Asistents(-e) Administrative Assistant (Office of Defense Cooperation)

Administrative Assistant reports directly to the Budget Analyst/ Foreign Military Sales Program Manager and provides administrative support and program management to the Office of Defense Cooperation in Riga, Latvia.

Announcement Number: RIGA-2021-06
Hiring Agency: Embassy Riga
Position Title: Administrative Assistant (Office of Defense Cooperation) (Open to all interested applicants)
Open Period: 10/04/2021 - 10/18/2021
Format MM/DD/YYYY
Vacancy Time Zone: GMT+2
Series/Grade: LE - 0105 7
Salary: EUR €16,450 - EUR €23,026
Work Schedule: Full-time - 40 hours per week
Promotion Potential: LE-7
Duty Location(s): 1 in Riga, LG
Telework Eligible: No
For More Info: HR Section +37167107000

Duties
Office Management:

• Manages the purchase, maintenance, replenishment and disposal of property and office supplies.
• Manages motorpool fleet for daily use, fuel and service contracts, maintenance reports, drivers licensing, and safety training requirements.
• Maintains filing system and manages correspondence.
• Coordinates staff travel, including flight, hotel booking, and car reservations.
• Coordinates logistics for VIP visits.
• Schedules events in cooperation with Latvian government agencies.
• Administers the ODC office calendar.

Assistant Training Manager:

• Provides assistance to the ODC Training Program Manager in executing International
• Military Education and Training program. Prepares travel authorizations, amendments, and voucher close-out. Manages and tracks student data base.

Protocol Event Coordinator:

• Serves as Protocol Officer for all official ODC events. manages contracts for catering/transportation, providing translation for events, and direct coordination with local municipalities, Latvian National Armed Forces, Embassy Public Diplomacy Section, Ministry of Defense, and other governmental agencies in support of these events.

Other duties:
Serves as a driver when required, to include driving during VIP visits. 

Qualifications and Evaluations
Requirements:
Prior Work Experience: Three years of administrative work experience.
Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Education Requirements:
Two years of post-secondary education (university/college/vocational) are required. Must have a valid type B driver's license. Must have had driver's license for a minimum of five years.

Evaluations:
LANGUAGE: 

Level IV (Fluent knowledge) English; level IV (Fluent Knowledge) Latvian, level II (basic) Russian. Language level may be tested for English and Latvian.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:
Skills and Abilities: Individual must have excellent organizational and planning skills. Individual must have intimate knowledge of protocol and possess strong social skills to coordinate and socialize with U.S. Department of Defense, Latvia Ministry of Defense, and other international high-level representatives. Individual must have ability to gather pertinent information and aid in the development of various reports for submission and review by the Budget Analyst/FMS Program Manager. Individual needs abilities with MS Office programs.

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info
Benefits:
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Riga, may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
AEFM / USEFM who is a preference-eligible U.S. Veteran*
AEFM / USEFM
FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply:
All candidates must be able to obtain and hold a Public Trust clearance. 

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Required Documents:
Please provide the required documentation listed below with your application:

Residency and/or Work Permit (if applicable)

DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
SF-50 (if applicable)
University diploma
Professional Diploma or License

Next Steps:
Only those applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

Thank you for your application and your interest in working at the U.S. Mission in Riga, Latvia.