Currently we are looking for an Office Coordinator to join our growing team in the new office in Riga. We are looking for a person to take care of the smooth-running of the office, create and maintain a pleasant work environment while ensuring high levels of organizational effectiveness, communication and safety.

Administration Assistance :

• Overseeing general office daily operations;
• Assisting Office Manager;
• Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers;
• Coordinating appointments and meetings and managing staff calendars and schedules;
• Coordinating domestic and international travel, including flight, hotel, and car rental reservations;
• Purchasing office supplies and equipment and maintaining proper stock levels;
• Producing reports, composing correspondence, and drafting new contracts;
• Creating presentations and other management-level reports.

Maintain Office Efficiency:

• Identify opportunities for process and office management improvements, and design and implement new systems;
• Plan and implement office systems, layout and office equipment procurement;
• Determine inventory levels and anticipate needed supplies;
• Manage the budget for office supplies and maintain office equipment;
• Design, implement and organize office policies, establish standards and procedures;
• Partner with HR to maintain office policies as necessary;
• Update organizational memberships/perks/benefit policies;
• Manage intranet and infoscreen updates;
• Determine current trends and provide a review to management to act on.