Office Coordinator
Office Coordinator
Office Coordinator
RealTime SIA
Office Coordinator
Office Coordinator

Office CoordinatorRealTime SIA

Currently we are looking for an Office Coordinator to join our growing team in the new office in Riga. We are looking for a person to take care of the smooth-running of the office, create and maintain a pleasant work environment while ensuring high levels of organizational effectiveness, communication and safety.

Qualifications and Experience

  • Five years of experience in office administration;
  • Self Driven;
  • An enthusiastic individual;
  • Presentable, pleasant, highly organized, accurate and independent with strong sense of confidentiality;
  • Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint;
  • Good spoken and written English, Latvian, Russian

Key Responsibilities

Administration Assistance :

  • Overseeing general office daily operations;
  • Assisting Office Manager;
  • Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers;
  • Coordinating appointments and meetings and managing staff calendars and schedules;
  • Coordinating domestic and international travel, including flight, hotel, and car rental reservations;
  • Purchasing office supplies and equipment and maintaining proper stock levels;
  • Producing reports, composing correspondence, and drafting new contracts;
  • Creating presentations and other management-level reports.

Maintain Office Efficiency:

  • Identify opportunities for process and office management improvements, and design and implement new systems;
  • Plan and implement office systems, layout and office equipment procurement;
  • Determine inventory levels and anticipate needed supplies;
  • Manage the budget for office supplies and maintain office equipment;
  • Design, implement and organize office policies, establish standards and procedures;
  • Partner with HR to maintain office policies as necessary;
  • Update organizational memberships/perks/benefit policies;
  • Manage intranet and infoscreen updates;
  • Determine current trends and provide a review to management to act on.

The team & ways we work

  • Start-up culture, allowing for creativity and trying new things;
  • We work in self-organising agile teams;
  • Teams have all the support from infrastructure, business, technology and leadership;
  •  We’re open and transparent in decision making: everyone has a voice, new ideas are always welcome;
  • Constant feedback and support to individuals;
  • We value results over process and tools;
  • We value team-work, so the best candidates are team-players ready to own their work from the start to the end.


  • Health insurance;
  • Mobile phone and line covered by the Company;
  • Work in a cool new office with talented co-workers and a creative atmosphere;
  • Opportunities for personal & professional growth;
  • Great experience working in an international company.

Tev varētu interesēt arī:

€ 1200 – 1300
Beigu termiņš: 05.12.2021
Personāla administrēšanas un atbalsta speciālists/-e
Simplika SIA
€ 900 – 1200
Beigu termiņš: 01.12.2021
Riga Office Manager
Ecommpro SIA
€ 1700
Beigu termiņš: 12.12.2021