Office & HR Manger (m/f/d)
Office & HR Manger (m/f/d)
Office & HR Manger (m/f/d)
Office & HR Manger (m/f/d)
Office & HR Manger (m/f/d)

Office & HR Manger (m/f/d)InstaFreight

Your Profile

You are communicative, you have a willingness to work and a positive disposition and
additionally you have:

  • You already gained experience as an Office Manager, ideally in a start-up company 
  • You own strategic thinking as well as problem-solving skills
  • You can deal with a large number of different cases and you can easily prioritize them
  • You are willing to grow, to learn and to take over the responsibility of setting up our HR & Office Management from scratch 
  • You are highly organized with exceptional attention to detail
  • You enjoy building an engaging office culture
  • You are a strong communicator with fluent English skills, always have a smile on your face and new challenges are your daily motivation? Then you are in the right place!

Your Tasks

As our HR & Office Manager you will be the leading force in setting up our Office in Latvia. You will be responsible for:

  • Being the first point of contact in welcoming and managing suppliers, business partners and applicants to the office
  • Taking care of the incoming and outgoing mail as well as emails and being available to our customers, partners and team members in person and on the phone
  • Cooperating with the company head office in Berlin and hiring managers from the departments concerned
  • Supporting the team in their daily administrative tasks such as calendar management, meeting setups, organization of appointments and other events
  • Taking care of any ordering/ purchasing requests of supplies, refreshments and snacks
  • Handling of administrative tasks like vacation or sick leave requests
  • Doing the first calls with candidates and taking care of the entire applicant management
  • Taking care of the onboarding of new hires
  • Assisting in planning, organizing and booking of business travel
  • Ensuring that we have everything needed in the office and supporting the team with requests and needs

What we offer

  • Stable employment conditions based on an employment contract
  • Full training support, also at the Instafreight head office in Berlin
  • Informal atmosphere in a dynamic team
  • Selection of an individual development path
  • Participation in various interesting projects and trainings
  • The opportunity to gain experience in a company that will revolutionize the industry!

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