The Embassy of Sweden in Latvia is recruiting an experienced Social Secretary for full-time employment. The Embassy team consists of twelve people, led by the Ambassador.

- Full-time availability, including irregular work in the evenings and occasionally on weekends

- Demonstrated experience from working as an Executive Assistant, Project Coordinator or similar roles 

- Proven track record of minimum of ten (10) years of relevant work experience 

- Proven team player with excellent interpersonal skills

- Ability to handle pressure and manage multiple competing tasks and demands and changing priorities while demonstrating strong organisational skills and attention to detail

- Self-management skills with proven ability to work proactively, plan, and prioritise tasks and workload

- Excellent stakeholder management skills are required

- Strong verbal and written communication skills in both English (B2) and Latvian (C1)

- Good understanding and application of MS including Word, Skype and Excel

- Legal status to live and work in Latvia, from time of application

- Ability to adhere to rules and regulations of the Embassy of Sweden in Latvia

- 2 500-3 200 EUR (salary will depend on variables such as but not limited to the successful candidates relevant work experience and skills)

Only shortlisted candidates will be contacted. Depending on the number of applications received we cannot guarantee consideration of applications that do not properly follow the submission instructions.

Candidates are instructed to carefully read the job advertisement and submit:

The successful candidate must be well organized, responsible, have attention to detail and enjoy working in a fast-paced environment. Social skills and a collaborative mindset are essential.

The ideal candidate is likely to have worked as a Senior Executive Assistant, Social Secretary, or Project Coordinator for a large corporation or diplomatic mission or held a managerial role in the service and hospitality industry.

- As the Ambassador's secretary, you are expected to ensure that he or she has the support they need to operate with high effectiveness. 

- You will have the overall responsibility for the Ambassador's calendar. You are expected to manage the calendar by filtering and managing incoming requests, proposing and following up the Ambassador's meeting requests, finding solutions to calendar conflicts, etc. As a part of this responsibility, you are expected to liaise with and develop good working relations with key counterparts such as embassies in Riga, the Latvian MFA Protocol Department and other government offices. 

- You will have a central role in the preparation and successful execution of incoming visits from Sweden as well as receptions, dinners and other social events at the Ambassador's residence and elsewhere.

- You will also provide administrative and logistical support, including but not limited to administrative work related to posted staffs presence in Latvia, protocol issues, the maintenance of the residence, management of the transport calendar.

The Embassy of Sweden offers a strong benefits package. This includes health insurance, generous vacation and leave days, reimbursement of fitness and health activities, and enriching learning and development opportunities.