Meklēšanas rezultātiAdministrative Assistant

677

Administrative Assistant

Canadian Forces Support Unit (Europe), Det Riga

Administrative Assistant

Canadian Forces Support Unit (Europe), Det Riga

Apraksts
Pamatinformācija
Uzņēmums

The Canadian Armed Forces Detachment in Latvia is recruiting for four (4) Administrative Assistants to support our military employees and their families in the following four (4) teams:

Medical Clinic Reception
Financial Claims Team
Procurement & Purchasing Support Team
Administrative Support Team

Who are we?

We are Task Force Latvia (TFL). We are Canada’s largest overseas military deployment, supporting North Atlantic Treaty Organization (NATO) security and deterrence efforts in Europe. TFL works with our NATO partners to enhance security, readiness, and cooperation along NATO’s eastern border. By joining our team, you will play a meaningful role in supporting TFL in completing their NATO mission.

What could you be doing?

Providing administrative and financial support, including data input, document preparation, and processing.
Serving as the primary reception point coordinating calls and communications with external stakeholders.
Coordinating claims and processing expenses.
Supporting local procurement and purchasing efforts by processing, tracking, and documenting purchases in compliance with organizational policies.
Managing incoming and outgoing documents and maintaining accurate, organized records and files.
Assisting with calendar/agenda management, office supply procurement, and day-to-day office operations.
Providing general administrative support to ensure continued support to all of your stakeholders/clients.

Internal Job Title: 027-RL-03-26 Common Services Clerk

External Job Title: Administrative Assistant

Application deadline: Applications will be accepted until the position is filled.

Condition of employment

While the Canadian Armed Forces will coordinate the security clearance process, the successful candidate must be eligible to obtain and maintain both a Reliability Status and a NATO Secret security clearance.

Only citizens of current NATO member countries are eligible to apply for a NATO Secret security clearance.

Work week hours: 37.5 (full-time)

Classification: LE-A1

Starting Montly Salary (step 1, gross): €1,834.63 EUR

Salary Monthly Growth(step 13/end step, gross): €2,439.13 EUR

Special Allowances

These positions are currently eligible for a commuting allowance and location-specific pay.

Details of these can be shared upon appointment.

Location

Ādaži Military Base and/or a warehouse in Berģi.

This position is NOT remote and your presence at the office is required.

Positions to be filled

Four (4)

A candidate pool of qualified candidates may be created following the interviews.

Underfills may be considered if no qualified candidates are found.

Proposed Start Date: Immediate

Language Requirement: English

NON-NEGOTIABLE ELIGIBILITY REQUIREMENT

The following requirements are mandatory:

You must be a national of a NATO member country. Only citizens of current NATO member countries are eligible to apply for a NATO Secret security clearance.
Must be able to obtain, and maintain, a NATO Secret security clearance.
If your country of citizenship has compulsory military service (conscription) for its citizens, you must have completed your compulsory military service (conscription) as per your country of citizenship’s legislation. If your country of citizenship does not have compulsory military service (conscription) for its citizens, this requirement is not relevant for you.
Must be able to provide valid proof that you are legally entitled to reside and work in Latvia indefinitely.
You must be willing to work on location. Locations include Ādaži Military Base and/or a warehouse in Berģi. A special allowance for commuting and location-specific pay is currently under review.

Essential Qualification

Must be clearly demonstrated in your CV and/or cover letter

Education

Completion of secondary/high school diploma OR relevant professional experience, usually gained over two years, providing administrative support in an office environment.

Experience

Experience using Microsoft Office applications (e.g. Excel, Word and Outlook) or equivalent. Equivalent office applications are defined as Google: Sheets, and Docs OR Apple: Numbers, and Pages.

Essential Skills and Abilities

To be assessed at a later stage

1. Client service orientation

2. Reliability

3. Attention to detail

4. Discretion

5. Flexibility

6. Teamwork

7. Ability to communicate effectively orally and in writing in English

Asset Qualifications

Meeting all asset qualifications is not required; however, if applicable, they should be included in your application.

Experience providing client or customer service/support in an office or service delivery environment
Experience interpreting and applying policies, procedures, directives, or legislation in support of a program or service
Experience providing administrative or financial support services in an office environment (including any of the following tasks: data entry, maintaining electronic records, filing, processing documents/forms, managing diaries/agendas etc, responding to emails etc.)
Ability to communicate orally and/or in writing in one or more of the following languages: Latvian, Lithuanian, Estonian, Polish, or Czech

Operational & Organizational Requirements

Hours of work are normally daytime, weekday hours comprising of 37.5 hours per week, however these may be subject to occasional variation in line with business requirements
Depending on location, access to facilities may vary.
For operational or unforeseen business reasons, employees must be willing and able to work from home, if requested to do so by their supervisor. However, this position is office-based and is not a remote position.
Willingness and ability to complete mandatory education/training relevant to the position and maintain the relevant certification throughout the duration of employment.

Apply Now!

Please do not send your application via email or post. We can only accept your application if it is completed officially via our candidate portal link below.

https://dnd-mdn.hiringplatform.ca/processes/8291622d-89bc-488a-916a-f06337426db2?locale=en

Mēneša bruto algaBruto mēnesī € 1834.63 - 2439.13